Use this checklist if you plan to leave UIC for two semesters or longer not including summer. You do not need to complete this checklist if you are leaving for only one term, for Study Abroad, or for a Student Exchange program coordinated through the Office of International Affairs.
- Contact your academic adviser and/or college.
If you plan to return to UIC, you may need to complete a Leave of Absence request with your college. Other college requirements may be necessary to follow before you depart. Graduate students should contact the Graduate College and their Department prior to withdrawal. NOTE: Taking incompletes and finishing your course work at a later time may be a better option than withdrawing for some students. You are advised to discuss this option with your adviser/college office.
- Drop your class(es).
If you are leaving the University for any reason, you must withdraw from your classes to avoid receiving failing grades. You may be responsible for all or part of the tuition and fees if you have withdrawn after the first day of instruction. Check the refund schedule at http://www.uic.edu/depts/oar/financial_matters/refund_schedule.html. If you are leaving toward the end of a term, be sure to cancel any registrations for future terms. Classes for future terms can be dropped in Student Self Service available via my.UIC.edu. NOTE: You can drop all but your last class online, then you must select ‘Cancel Registration / Withdraw from Term’ from the Self Service menu to complete a withdrawal. After the online drop/add period has ended, contact your college to initiate a withdrawal.
- Review Financial Aid after you have withdrawn from the University
If you have financial aid, you may be required to repay all or part of your financial aid, including scholarships, grants, work study, and loans. After your withdrawal has been processed review your account to see where your balance stands. If you are transferring to another institution, you may need to cancel your financial aid at UIC in order to be awarded financial aid at your new school.
- Pay any remaining tuition, fees, and other charges on your student account.
You will not be able to re-register at the University or request an official transcript if any unpaid past due charges remain on your account. Past due accounts may be referred to a collection agency and/or result in legal action.
- Stop by or call the Registrar's Office.
If you are leaving the University due to medical reasons, or extenuating circumstances, you may be entitled to a partial or, in rare cases, a full tuition refund. Contact the Registration Help Line at 312-996-8600, Monday through Friday, 8:30 am to 5:00 pm, to request a Petition for the Cancellation of Tuition and Fees and for details on the process. You can also pick up the petition from the Registration Office, suite 1200, Student Services Building, 1200 West Harrison Street. If you are leaving for military reasons, please refer to the undergraduate and graduate policies on withdrawal to enter military service found at http://www.uic.edu/depts/oar/registration/withdrawal_military_undergrad.html.
- Contact University Veterans Services within the Office of Financial Aid.
If you received veterans' benefits, notify the Veteran’s Affairs Office Coordinator within the Office of Student Financial Aid AND you should also check in with the Veteran’s Affairs Office Coordinator within the Office of the Registrar to make certain, tuition, grading, and leave of absence notation is handled properly.
- Cancel your housing contract.
If you live in on-campus housing, contact the Campus Housing office at 312-355-6300. If you rent off campus, contact your landlord to discuss your options. There may be financial penalties for canceling your housing contract or lease.
- Return any books, equipment, or materials on loan from the University.
Library books, lab equipment, keys, and any other University materials must be returned promptly to avoid late fees and/or replacement costs. Return your University I-card to the Photo ID office or save it. There is a $20 replacement fee if you did not turn it in and subsequently lose it.
- Update your address and phone number.
Update your address using Student Self Service or via my.UIC.edu. International students: Do not change your current mailing address to an address outside the United States.
- Contact the Campus Care Student Health Insurance office.
You may no longer be covered by student health insurance once you withdraw from school. If you are covered under the University’s Campus Care student health insurance, contact the Campus Care insurance representative at 312-996-4915 with any questions.
- International students must contact the Office of International Services (OIS).
SEVIS requires notification when an international student leaves the University. Contact OIS, Student Services Building, 1200 West Harrison Street, to fulfill this requirement.
- Contact your on-campus employer.
If you have a student job on campus or a graduate assistantship or fellowship, contact your employing department to inform them you are leaving the University.