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Financial Aid

Waivers/Assistantships/Fellowships

Waivers, Assistantships, and Fellowships are gift assistance that in most cases are awarded based on a student's field of study and/or employment status. Click on the appropriate link on the left for general information about waivers, assistantships, and fellowships available to UIC students.

Notify OSFA of All Waivers, Assistantships, and Fellowships

If you receive any financial assistance that is not listed on your Financial Aid Award Notification, federal regulations require that you report it to the OSFA. The OSFA will then recalculate your aid eligibility. If you have remaining unmet need or have not exceeded your cost of attendance (COA), your other awards may not be affected. However, once federal need or COA is met, outside assistance will result in the reduction of Federal Work Study and/or student loans. In very rare cases, other grants and scholarships may need to be reduced to remain compliant with federal regulations. Please be aware that if the OSFA is notified of outside financial assistance after you have already received a refund, you will be 100% responsible to repay any portion of the refund for which you are not entitled.

The OSFA is not notified of most waivers, assistantships, and fellowships by the Graduate College or the office of Human Resources until after the term has already begun. Thus it is extremely important for students to report these awards to the OSFA as soon as possible so we can make the appropriate adjustments before the disbursement of aid and issuing of refunds.

Additionally, it is also important that students make sure they are registered for the appropriate number of classes to meet the qualifications of such awards. The OSFA is not able to retroactively pay for any waiver after the fiscal year is closed. So for example, the 2014 fiscal year (July 1 - June 30) includes the following terms: fall 2013, spring 2014 and summer 2014. The last date any waiver for the fall and spring terms maybe paid is June 15, 2014. The last date for payment for the summer term is October 15, 2014. It is students' responsibility to make sure that their registration is sufficient to receive their awards and that their bill is correct.

When receiving gift assistance, it is very important that you are aware of the Internal Revenue Service (IRS) regulations regarding the taxability of such awards. When completing tax forms it is the student's responsibility to account for such awards correctly. The regulations regarding the treatment of such awards can be found in IRS Publication 970, Chapter 1 - Scholarships, Fellowships, Grants, and Tuition Reductions.

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